Box

Box is a cloud-based storage and collaboration service.  It allows you to collaborate on large files with your colleagues and external individuals.

At Imperial, Box was primarily introduced to support the management of Research data but is now used for a multitude of reasons by various teams.

Box can store files up to 150GB in size. Please be mindful of your storage and ensure data is relevant and still required.

Features and benefits

Box offers a secure and scalable solution that meets compliance requirements while ensuring unified policies are applied across every workload and device.

Features include:

• Easy-to-use tools including the ability to edit, share, and restrict documents with a single click.
• Simple document sharing and collaboration, internally and externally, using Microsoft Office and Apple/Google tools in a shared file repository
• Deleted files and folders can be restored up to 60 days after deletion

Training and support

Staff can access training via the Box Education website:

• Box for beginners playlist
• Box support article with videos split by skill level

If you require further support, please complete our dedicated ASK form.

Sensitive data

It is your responsibility to review the sensitivity of any data you store on Box.

You can find out more about sensitive data on the Data Protection webpages.

If you believe you have or may have sensitive data and wish to discuss storage options further, please complete our dedicated ASK form.

Access and permissions

Box is authenticated and accessed via single sign-on - you can use your Imperial username and password to log in to your account.

If you are collaborating with external individuals on files you have stored in Box, the Box site owner is responsible for ensuring that all external users are aware of their responsibility to comply with Imperial's Information Security Policy.

Log in to your Box account.