Wikimania 2016 bids/Esino Lario/Procedures

Please consider that during projects people tend to have a lot of discussions and conflicts mainly around two main aspects of the projects: the budget and the credits. Pay particular attention to produce all the necessary procedures, agreements and documents to reduce as much as possible those tensions.

Procedures

Management

• Wikimania 2016 bids/Esino Lario/Team/Roles - Organization of Wikimania Esino Lario: tasks, who did them, and documentation and related documents.
• Wikimania 2016 bids/Esino Lario/Timeline
• Wikimania 2016 bids/Esino Lario/Procedures/How to organize a Wikimania Esino Lario meeting
• Wikimania 2016 bids/Esino Lario/Procedures/How to organize a Wikimania Esino Lario site visit

Agreements with Wikimedia Foundation

• Document Trademark agreement with Associazione Amici del Museo delle Grigne Onlus for managing Wikimania Esino Lario trademark.
• Document Trademark quick license for the sponsors and partners involved in Wikimania Esino Lario.
• Document Contract Wikimedia Foundation and Wikimania 2016.
• Document Report specifically related to the support of 200'000 euro provided by Wikimedia Foundation to Wikimania 2016.

• 
  Wikimania Esino Lario Grant Agreement
• 
  Wikimania Esino Lario Trademark Agreement

Sponsors - companies

• Wikimania 2016 bids/Esino Lario/Procedures/Sponsorships Wikimania Esino Lario
• Document Wikimania 2016 bids/Esino Lario/Documents/Confirmation of support from sponsors
• Document Wikimania 2016 bids/Esino Lario/Documents/Thank you letter for sponsors
• Document Wikimania 2016 bids/Esino Lario/Documents/Presentation of Wikimania Esino Lario 2016 for potential sponsors
• Document Wikimania 2016 bids/Esino Lario/Documents/List of things necessary for Wikimania Esino Lario 2016 meant to collect in-kind support from sponsors and partners

Communication

• Wikimania 2016 bids/Esino Lario/Procedures/How to credit people and institutions involved in Wikimania Esino Lario
• Wikimania 2016 bids/Esino Lario/Procedures/How to prepare a press communicate for Wikimania Esino Lario

Participants

• Friendly Space Policy
• Personal data

Visa

• Document Invitation letter to Wikimania Esino Lario from Wikimedia Foundation.
• Document Invitation letter to Wikimania Esino Lario from the Wikimania team.

Volunteers

• Wikimania 2016 bids/Esino Lario/Procedures/How to join Wikimania Esino Lario team

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References

• It is worth referring also to the Grants:Learning patterns. The category Conferences provides hints about events.
• Grants:Learning patterns/Step by step guide for finding the right venue for a conference