Wikimania 2013 bids/Surakarta/Catering

As with previous years, meal will make the most of the expenditures. Below are the budget based on today's price (end of 2011) of Tuti Catering, a local catering in Surakarta that often work with large scale productions. Convertion rate is assumed at $1 = Rp 9,000,-

Pre-conference

Pre-conference
Day -2	9:00 - 17:00 Hacking days + evening
Morning break	Assorted jenangs (ketan hitam, grendul, sumsum, mutiara, sagu) Orange juice Coffee + tea $ 1 / person
Lunch	Meatball soup + pecel komplit (veg) + beverage $ 2 / person
Afternoon break + snacks	Assorted Indonesian snacks¹ Coffee + tea + sodas/water $ 1 / person
100 x people	$ 400
Day -1	9:00 - 17:00 Hacking days + Board meeting
Morning break	Empek-empek Orange juice Coffee + tea $ 1.2 / person
Lunch	Lontong Solo + Selat Solo (veg) + beverage $ 2.5 / person
Afternoon break + snacks	Assorted Indonesian snacks¹ Es doger (ice beverage) Coffee + tea + sodas/water $ 1.3 / person
150 x people (hackers + board)	$ 750
Pre-conference total
Total	$ 1,150

¹Indonesian snack choices are: sus vla, sus cocktail, vla horn, mandarin cakes, black forest, cheese cakes, mini pie, roll (pandan/coklat/kacang), mete (asin/manis), ragout horn, sosis keju, kroket cake, lumpia cake, resoles cake, sus ragout. Each of them costs Rp 2,000.

More pricey ones are: semar mendem, cheese stick (ea. Rp 2,500), chicken wing, mandarin kismis (ea. Rp 3,000), prol (ea. Rp 3,500), lapis legit (ea. Rp 4,000) and resoles daging sapi (ea. Rp 5,000). Each person in average is assumed to consume Rp 6,500 worth of snacks.

Main conference

Conference
Day 1	Planned / budgeted
Morning break	Soto ayam Assorted Juice Coffee + tea $ 2 / person
Lunch	Nasi liwet Sop buntut Assorted Salad (veg) Assorted Pudding Coffee + tea + sodas/water $ 5 / person
Afternoon break	Wedang asle Es dawet telasih (ice beverage) $ 1.5 / person
Day 1 total	$ 8.5 / person
600 x people (we don't expect all 700 attendees to be present and eating at all times)	$ 5,100
Day 2
Morning break	Sate ayam Assorted Juice Coffee + tea $ 2 / person
Lunch	Nasi rawon Martabak Gado-gado (veg) Fruits Salad Coffee + tea + sodas/water $ 4 / person
Afternoon break	Wedang kacang Es kelapa muda (coconut ice) $ 1.5 / person
Day 2 total	$ 7.5 / person
600 x people	$ 4,500
Day 3
Morning break	Bistik galantin Assorted Juice Coffee + tea $ 2 / person
Lunch	Nasi timlo Sate sapi Gado-gado/Assorted Salad (veg) Assorted Pudding Coffee + tea + sodas/water $ 4 / person
Afternoon break	Wedang ronde Es teler (ice beverage) $ 1.5 / person
Saturday total	$ 7.5 / person
600 x people	$ 4,500
Combined
Subtotal	$ 14,100
Service charge (-)	-

Post-conference

Post-conference
Day 4	10:00 - 17:00 Wiki Unconference! (optional)
Morning break	Cabuk rambak <morning snacks that attendees want to eat again> Orange juice Coffee + tea $ 2 / person
Lunch	Pizza + burgers <foot that attendees want to eat again> $ 6 / person
Afternoon break + snacks	Siomay <afternoon snacks that attendees want to eat again> <afternoon ice beverage that attendees want to drink again> Coffee + tea + sodas/water $ 2 / person
400 x people	$ 4,000

Totals

Budgeted total

$ 1,150 - pre-conference
$ 14,100 - main conference
$ 4,000 - post-conference
$ 3,690 ($3 x ~410 for light breakfast x 3 days) - Served in lounge area
$ 22,940 - grand total

Note

The price may seem very far compared to previous year, but this is the real price from an experienced catering service, and based on personal experience (User:Bennylin), their service as well as their food will delight both western and eastern audiences (due to the long culinary history of Solo). We will check for other catering for comparison's sake, but the price is not that unusually cheap nor expensive in this city. (For comparison sake, pizza ranged between Rp 50,000-100,000⁺⁺, or about $ 6-12 and is considered a luxury food in most places in Indonesia).

The item chosen in this page are the lowest price, yet most of them are unique to Solo or Indonesia. For splurge they also cater to western audience as well as wealthy people: Some of the "splurge" items are: peking duck, roasted beef (a la Solo, kambing guling), lasagna, macaroni schotel with salad, pastel tutup and tengkleng.