Meetings/2009 AGM/Minutes

These minutes were approved at the Annual General Meeting on 16 April 2011.

Minutes of the Wikimedia UK Annual General Meeting
Sunday 26 April 2009, 1pm
Matlock Rooms, Krobar, 325 Oxford Road, Manchester

Present: Twenty two members were present in person (including the five outgoing Board members) and two members by proxy plus one speaker, Duncan Harris, who was not a member.

Welcome

Andrew Turvey (AT), Secretary of the outgoing Board, welcomed people to the meeting, and invited people to help themselves to copies of the Board Report and to refreshments.

Speakers

Note: further details will be given in the April newsletter

Kwan Ting Chan (KTC), Chair of the outgoing Board, introduced each speaker in turn:

Joe Seddon (JS) spoke about the work done on the Oxford bid for Wikimania 2010 and the possible use of the work for a UK Conference in spring 2010.

Steve Bowbrick (SB) spoke about the history of the BBC's interaction with the open source movement, the culture there and the ways the chapter can interact with them - illustrated by this diagram.

Duncan Harris (DH) spoke about the SOS Children charity and the "Wikipedia for schools" work they've done re-using Wikipedia content.

Mike Peel (MP) and AT spoke about ideas for cultural partnerships with museums and the experience with the Wikipedia Loves Art project in February 2009.

Hustings

Each of the eight candidates for the new Board gave a short statement. The meeting was then opened up to questions and each candidate gave a short reply.

Ballot papers were then distributed to members and returned to the tellers for counting.

Resolutions

Each of the seven resolutions, listed at Meetings/2009_AGM/Resolutions was taken in turn:

1. Setting the maximum number of Directors to seven

The resolution was proposed by AT on behalf of the Board. An amendment was proposed revising the number to five. This amendment was defeated on a show of hands. The resolution was then passed unanimously on a show of hands.

2. Requiring the permission of the members to amend the Election Rules

The resolution was proposed by AT on behalf of the Board and was passed unanimously on a show of hands.

3 Appointing those people elected under the Election Rules as directors

The resolution was proposed by AT on behalf of the Board and was passed unanimously on a show of hands.

4 Adoption of the Membership Rules

The resolution was proposed by AT on behalf of the Board and was passed unanimously on a show of hands.

5 Setting the Membership fee to £12 per year and £6 for concessions

The resolution was proposed by AT on behalf of the Board. It was clarified that the fee would be agreed by the AGM each year. The resolution was passed unanimously on a show of hands.

6a Requiring the permission of the members to terminate or make certain amendments to the Chapter Agreement

The resolution was proposed by AT on behalf of the Board and was passed unanimously on a show of hands.

7 Requiring the permission of the members to terminate or amend the Chapter Agreement

The resolution was proposed by Tom Dalton and opposed by AT on behalf of the Board. It was agreed that the Board should always consult with the membership for any changes to the Chapter Agreement. The resolution was defeated on a show of hands.

Board Report

AT presented the outgoing Board's Report of their activities.

Election results

The tellers, James Farrar and James Humphreys, reported the results of the Board election:

There were 22 ballots received including six voting by proxy. The result was:

Candidate	Affirmative votes	Percentage	Elected
Michael Peel	22	100%	Y
Joseph Seddon	21	95%	Y
Andrew Turvey	20	91%	Y
Thomas Holden	17	77%	Y
Paul Williams	17	77%	Y
Zeyi He	15	68%	Y
Steve Virgin	14	64%	Y
Thomas Dalton	11	50%	N

As per the Election Rules, the top seven candidates were elected as they had all received more than 50% of the vote.

The meeting closed at 5:15pm.