School Governance Service - Privacy Notice
This Privacy Notice sets out what you need to know about how the City of Doncaster Council (the Council) will use your information for the clerking service to schools and academies and recruitment of Governors. The Council is committed to meeting its data protection obligations and handling your information securely. You should make sure you read and understand this notice before submitting your information to us
What information about you do we collect?
- personal information – such as: your name, address, telephone number
- special category (sensitive) personal information – such as: your ethnicity, information about your physical and mental health, if it is relevant
How do we collect information about you?
How will your information be used?
The Legal Basis for using your information
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA (delete as appropriate) | UK Legislation |
Recruitment of Governors | (1)(e) to do so is necessary for the performance of a task carried out in the public interest, or in the exercise of official authority: the School Governance Constitution Regulations 2012 or the Scheme of Delegation of the Trust. | (b) the exercise of a function of either House of Parliament, (c) the exercise of a function conferred on a person by an enactment or rule of law, |
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Clerking service | (1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party. |
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Special Category Data Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
Clerking service | (2)(a) the data subject has given explicit consent to the processing |
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Governors recruitment | (2)(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law. | Part 1 of schedule 1 |
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Consent (and withdrawing consent)
The Council collects and uses information about you on the basis that you have given us your consent to do so. You may withdraw your consent and ask us not to use information about you for provision of the clerking service by e-mailing [email protected] and requesting that this information is no longer used. This will mean that no further service will be provided.
Information required by contract (or information required to enter into a contract)
You are required to provide us with your information to receive this service. The consequences of not providing the information requested are that we will not be able to appoint you as a Governor or distribute agendas as part of the clerking service.
Who will your information be shared with?
- Department for Education (DfE)
- Schools, Colleges and other educational establishments
- Other Local Authorities
- Other Internal Council teams including, SEND, Attendance, Behaviour and Engagement, Attendance, Admissions, Learning Organisation, Finance, Learning Provision, DSCB.
The Council will never sell your information to anyone else.
How long will we keep your information?
Activity | Time information kept for |
Recruitment of Governors | We will review your records after 7 years. |
Clerking service for schools | The various agendas, reports, papers and other attached documents have separate retention periods based on their subject matter. Retention periods range from 6 months to 75 years. |
Your rights
- to be informed of our use of information about you;
- of access to information about you;
- rectify information about you that is inaccurate;
- to have your information erased (the ‘right to be forgotten’);
- to restrict how we use information about you;
- to move your information to a new service provider;
- to object to how we use information about you;
- not to have decisions made about you on the basis of automated decision making;
- to object to direct marketing; and,
- to complain about anything the Council does with your information (please see the ‘Complaints’ section below).
Changes to this privacy notice
Data Protection Officer (DPO)
- monitoring the Council’s compliance with data protection law;
- providing expert advice and guidance on data protection;
- acting as the point of contact for data subjects; and,
- co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
Complaints
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Downloads & Resources
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